Easy-to-Use Email Template Exercise
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Storyboard Description
Formal Email Example and Template for students
Storyboard Text
- Slide: 1
- Name Date
- TITLE:
- Directions:
- To: Mr. Michael Smith, Director of OperationsFrom: Kimberly Hudson, CEOSubject: Technical Data at Meeting on Wednesday
- Always make sure you are sending the email to the proper person! Their name and/or title should appear.Make sure your subject is clear-- never leave this blank! You want to make sure the recipient doesn't overlook it.
- Dear Mr. Smith,
- 15 March 2019
- Proper salutation (greeting), including Dear or Good Afternoon/Morning + NameA date in the top right corner isn't necessary, but sometimes it's helpful if the material in your email is time-sensitive. Try to set it up in European format with day month year.
- It has been nice to have you as a member of our team. I hope that you are enjoying your time at MindWorks, Inc. so far, and I would like to remind you to reach out to me if you have any questions.I was wondering if you would be available to go over some technical operations data at the board meeting on Wednesday at 9am. We would like to discuss integrating some new technology and possibly expanding our overseas presence.I will be in my office until noon today if you have any questions on this request. Thank you for your time, and I will speak with you soon.Regards,Kim Hudson--Kimberly W. HudsonCEO MindWorks, Inc.40 Cross StreetEastha, NY 35201Tel: (555) 123-4567Fax (555) 456-7890kimberly.hudson@mindworks.comwww.mindworks.com
- Open with a pleasantry, but keep it brief. You want to acknowledge that you are writing to another human being, but the day is short, so you don't want to take up too much of their time!
- This is the content of your message, or the reason why you're writing the email. Again, get to the point. Do not get bogged down in details, especially if you are requesting a meeting or phone call on the topic. Give the recipient what they need to know, including important dates, deadlines, or times.
- Sign off with a brief pleasantry, usually thanking the recipient for their time or attention to the matter.
- Proper Closing, which can include Regards, Sincerely, or Respectfully and your full name if first email, first name on subsequent emails-- your full information should be in your Signature File
- Your Signature File appears at the bottom of every email you send. It should contain your contact information, including your full name, company or affiliation, address, telephone and fax numbers, email address, and website, if applicable. Some companies have a logo here, or a motto. There should not be any cute quotes or pictures.
- Slide: 2
- SUBJECT:
- Salutation:
- Opener/Pleasantries:
- Note of Gratitude/ Pleasantry:
- Directions: Compose an email to your boss requesting approval of some vacation time in 2 months.
- TO:
- FROM:
- Date:
- Message Content:
- Closure
- Your Full Name
- What is in your Signature File? Put that information here.
- Slide: 3
- Directions: Compose an email to your teacher requesting a reference for a job you are planning to apply for.
- FROM:
- SUBJECT:
- Salutation:
- Opener/Pleasantries:
- Message Content:
- Note of Gratitude/ Pleasantry:
- TO:
- Date:
- Closure
- Your Full Name
- What is in your Signature File? Put that information here.
- Slide: 4
- Directions: Compose an email to your tax accountant asking him to forward you a copy of your IRS tax return from last year.
- TO:
- FROM:
- SUBJECT:
- Salutation:
- Opener/Pleasantries:
- Message Content:
- Note of Gratitude/ Pleasantry:
- Date:
- Closure
- Your Full Name
- What is in your Signature File? Put that information here.
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